To better utilize this feature, requires an understanding of how MS Project calculates % complete and what it actually represents.The % complete fields contain a percentage representation of the task's overall duration that has been completed.
They go around the room, asking each person where they are on their individual tasking.
Everyone responds with something like “I’m about 40% complete on that task”.
Each person responds in turn, the manager notes the response, updates the % complete column in MS Project, perhaps asks if there are any problems or issues.
However, what has been forgotten here is the primary purpose of the schedule, which comes down to being able to answer these 3 fundamental questions: 1. There is also does not provide any insight into the length of time it took to place those blocks versus what was originally planned.
Most people share the same conceptual view of what % complete means.
If I have 100 blocks that are required to build a wall and I’ve placed 50 of them, then I’m 50% complete.However, from a project scheduling viewpoint this would be the definition of physical percent complete which not the percent complete that is being updated in MS Project.Some respond with issues that need to be addressed, it may even be discussed as to what should be done about it.Then the meeting wraps up, and everyone goes back to work.The problem is no truly accurate project information is being gathered.Each individual responds with their individual assessment of % complete, the manager updates it on the project plan to denote their progress and the subsequent status of the project.